Built for everyday operators
Clean workflows for owners and managers who do not want another bloated property tool.
Built for landlords and property managers
Stop chasing tenants, contractors, and repair quotes.
TaskTenant manages rental maintenance from tenant request to completed repair—with AI triage, contractor bidding, approvals, scheduling, and repair tracking in one place.
- 1
- property dashboard
- AI
- maintenance routing
- 24/7
- tenant access
Why TaskTenant?
Less chasing. More clarity. A cleaner way to run maintenance operations.
Routine work moves faster
AI-assisted intake, routing, reminders, and summaries reduce repetitive admin work.
Fewer texts and calls
Tenants can submit requests, view updates, and provide availability from any device.
A better interface
TaskTenant feels closer to modern SaaS than outdated property management software.
Platform
Everything small property teams need to keep repairs moving.
Tenant Intake
Collect tenant details, repair descriptions, photos, urgency, and access notes in one place.
Maintenance Requests
Collect photos, urgency, approvals, contractor quotes, and scheduling in one workflow.
AI Repair Triage
Identify likely trade, urgency, repair summary, and contractor type before dispatch.
Contractor Quotes
Compare contractor pricing, timelines, notes, and approval readiness without inbox digging.
Reporting & Analytics
See repair volume, response times, property history, and operational trends.
Mobile Accessibility
Give landlords, tenants, and contractors a clean experience on phones and tablets.
Smarter repair spending
Compare repair options with confidence.
TaskTenant helps landlords request and compare contractor quotes and keep repair coordination in one place. Quote availability and response times depend on participating contractors; savings are not guaranteed.
Review contractor pricing and timing before approving work.
Keep tenant details, contractor responses, and approvals together.
Compare the bids that come back in one organized workflow.
Track requests, approvals, bids, scheduling, and completion notes.
Traditional repair coordination
Common coordination challenges.
- Calling contractors manually
- Waiting for callbacks
- Limited pricing visibility
- Scattered texts and emails
- No centralized repair tracking
- Hard-to-compare repair costs
- Slow scheduling
TaskTenant smart repair workflow
Quote coordination with every step tracked.
- Automated contractor outreach
- Contractor responses collected in one place
- Centralized repair dashboard
- AI-powered repair categorization
- Centralized approvals
- Compare maintenance costs
- Tenant scheduling automation
Sample savings example
Water heater repair
Illustrative prices only, not actual customer results or a savings promise. Comparable scope, contractor qualifications, and availability matter when reviewing quotes.
Contractor A$1,250
Contractor B$950
Contractor C$875Selected
Savings
$375 difference in this example
Portfolio impact
Track repair spending across your portfolio.
TaskTenant brings repair records, contractor responses, and approvals together so managers can review spending and coordinate vendors. Actual costs and outcomes vary by property, job, and contractor.
How it works
One maintenance request. Contractor quotes and updates in one place.
1 · TenantReports the issue
2 · TaskTenantOrganizes the request
3 · ContractorsReceive the job and quote
4 · ManagerCompares and approves
5 · EveryoneSchedules, completes, and documents
Who it is for
A shared maintenance workflow for every person involved in the repair.
Replace scattered texts and calls with organized requests, approvals, quotes, and repair records.
Coordinate maintenance across properties, compare bids, and keep owners and teams informed.
Share complete issue details, availability, quote information, and status updates in a clear handoff.
Security
Designed to protect the operational data your property team depends on.
Role-aware access
Workflows are designed so tenants, managers, and contractors see the information relevant to them.
Documented decisions
Requests, quotes, approvals, scheduling details, and completion notes stay connected.
Secure payment processing
Checkout uses Square payment links so payment details are handled by a trusted processor.
Clear responsibilities
TaskTenant coordinates information; property teams remain in control of contractor selection and repair approval.
FAQ
Questions landlords and property managers ask before starting.
Is there a free trial?
Yes. Every plan starts with a 7-day free trial. Add a card at checkout, pay $0 today, and your plan starts automatically on day 8 unless you cancel before then.
Can I cancel anytime?
Yes. Cancel from your Square subscription email or at tasktenant.com/cancel. Cancel during your 7-day free trial to avoid the first charge; after that, cancellation stops future renewals.
How does TaskTenant work?
A tenant submits an issue, TaskTenant organizes it, contractors receive the job and return quotes, the manager compares and approves a bid, and the repair is scheduled, completed, and documented.
Who is TaskTenant for?
TaskTenant is for independent landlords, property managers, and maintenance teams that coordinate rental repairs with tenants and contractors.
How do contractor quotes work?
Contractors receive the same organized job details and return pricing and availability. The property manager compares the quotes and chooses which contractor to approve.
Do I need to use TaskTenant contractors?
No. You can work with your own contractors. TaskTenant helps organize outreach, quote collection, approval, and tracking.
Can tenants submit and track maintenance requests?
Yes. Tenants can submit repair details, photos, urgency, and availability, then follow the repair status as it moves forward.
How does payment work?
TaskTenant subscriptions are paid through Square. On Starter, the property manager also pays 0.5% + $0.20 on contractor labor processed through TaskTenant. Growth removes that TaskTenant fee.
Ready to simplify property management?